Policies & Procedures
Please note the following policies and procedures for all weddings taking place at Big Sky Resort.
Your Big Sky Resort Catering Manager asks that you organize the following items:
- Hiring your wedding planner
- Booking your DJ or Band
- Selecting, ordering, and coordinating the delivery of flowers
- Selecting, ordering, and coordinating the delivery of cake/desserts (outside vendors are permitted, in-house options available)
Your Big Sky Resort Catering Manager is here to assist you with the following items:
- Menu selection
- Audio/visual needs (not provided by your DJ/band)
- Creating a Banquet Event Order (BEO) listing the food and beverage selections agreed upon
Your Big Sky Resort Catering Manager will offer the following day-of services:
- Decoration assistance for an additional $75/hour (2-hour minimum) upon request, if you do not have your own day-of coordinator
- Vendor meet and greets
We also expect open communication, and an understanding that life is not perfect and weddings always carry surprises and unexpected circumstances. We will provide information, time, and advice to you to the best of our ability. However, you agree to hold us harmless in the unlikely event that any aspect of your wedding/event fails to completely satisfy you. We are not responsible for the conduct and/or performance of any vendor. It is agreed that we are not acting as your legal advisor or wedding planner, or negotiating any vendor contracts.
Alcoholic Beverage Policy
The Montana State Liquor Commission regulates the sale and service of alcoholic beverages. As a licensee, Big Sky Resort is responsible for the administration of these regulations. It is therefore a policy that liquor, wine or beer served to a group cannot come from an outside source. Please be aware that Big Sky Resort practices responsible hospitality, and anyone who appears under the age of 35 may be asked to supply identification, and anyone appearing intoxicated will not be served.
Outside Food & Beverage
All food and beverage, with the exception of a wedding cake or specialty dessert, must be ordered through Big Sky Resort. All food and beverage items are property of Big Sky Resort and may not be removed from any function. There is a significant health risk involved with taking food to-go and Big Sky Resort will not be held liable for this activity.
All boxes sent to Big Sky Resort before or during the event must be labeled to the attention of the catering manager with the recipient's name, bride and groom name and event date. We ask that your boxes do not arrive more than 5 days prior to the start of your event. Please keep in mind that the resort does not receive mail or shipments over the weekend. A storage fee may be applied to boxes arriving more than 5 days prior to arrival. Contact your catering manager to arrange this in advance.
Hours of Operation
The conference center is able to provide meals from 6 AM until 9 PM. Meals served outside these times are subject to an additional service fee. Exceptions can be made, but please work with your catering manager on details for these special events. Please ensure that the entertainment you have hired is aware of the event end time. In the Summit Hotel, music must end prior to 11 PM inside and 10 PM outside on the terrace, and in the Vista Hall. In the Huntley Hotel, music must shut off at 12 midnight. Events at Everett's 8800 must end prior to 10 PM.
Guarantees & Food
Prices are guaranteed only after the banquet event orders (BEOs) have been signed and returned to your catering manager. If your event exceeds the guaranteed number of guests agreed upon in the signed BEO, Big Sky Resort will make an effort to provide your additional guests with your selection. However, if the guaranteed number is exceeded significantly it may become necessary to serve a comparable selection. The final guest count for all of your group functions are required 72 hours prior to your arrival. Any changes to your guaranteed number of guests within that time are as follows: an increase to your guarantee will be accommodated and you will be charged accordingly; a decrease to your guarantee will be noted and you will be charged for your original guaranteed number. In addition, if at the time of your function fewer attendees arrive than what was guaranteed, you will still be billed for the original guaranteed number provided on the signed BEO. Big Sky Resort must provide all food and beverage served in any of our function spaces (exceptions are made for wedding cakes). All food and beverage is property of Big Sky Resort and may not be removed from any function by a guest.
Damage & Loss
Big Sky Resort will not assume responsibility for the damage or loss of equipment or property belonging to the client and/or their guests. Charges incurred by damage or loss of any items contracted for the client through an outside vendor is the sole responsibility of the client. Patron agrees to be responsible for any damages incurred to Big Sky Resort by the patron, guests, or any person connected in any way with said event.